Has your organization ever considered an employee suggestion program? While many companies
have tried and failed, employee suggestion programs remain an incredible avenue to employee
engagement and innovation. A carefully constructed employee suggestion program launched with
organizational commitment, clarity, and ongoing communication can positively impact your
employee motivation and enthusiasm.
Employee suggestion programs boost employee motivation and morale. When an employee suggestion
program is properly executed, teamwork is encouraged. Employees are inspired to work together
to collaborate on innovative suggestions. If employees see that a suggestion program is
implementing the innovative ideas of employees, it increases organizational loyalty. If
employees know they can make a difference and understand they are being heard, they are more
likely to be loyal to the organization which lowers the employee turnover rate.
Employee suggestion programs can increase employee happiness and sense of purpose. It can
provide a sense of autonomy. The employee suggestion program gives employees the feeling they
can make a difference in the organization with their ideas and input. A suggestion program can
give employees the feeling that they are developing themselves and are improving at their job.
This feeling of mastery improves confidence and increases individual innovation and engagement.
The program also gives employees a feeling of higher purpose. Employees feel more empowered
towards their work.
Considerations and Guidelines for Employee Suggestion Programs
There are several things that must happen for an employee suggestion program to be successful.
There must be a commitment from leadership to the program. If employees do not believe that
senior leadership has bought into the program it is likely to fail. Senior leadership must
advocate for the suggestion program and make it known across the organization that it has
value. A senior manager must take reins and be the administrator of the suggestion program.
Having your organization’s senior decision makers promote the program will encourage your
employees to make suggestions and feel like an important part of the organization’s success.
This will increase motivation and employee engagement.
Organizations must establish guidelines for your employee suggestion program. One possibility
might be to provide topics for suggestions. Another possibility could be driven towards
specific categories that are important to your organization. Other ideas
include cost savings, quality, productivity, process improvements, revenue generation, and
morale improvement. Always include an open-ended section for out of the box thinking. An
employee suggestion needs to be more than just a complaint. The suggestion must provide some
detail about how the suggestion can come to life and improve the organization. The suggestion
process should be simple to execute for the employee.
The organization should create a cross-functional team that reviews the suggestions. This team
will review, recommend, and implement the helpful and innovative suggestions received through
the program. The review process should be timely. The team members should be prepared to
present the valuable suggestions at scheduled meetings. The choice of the team members should
be based on your organization’s structure and culture. The process for the employee suggestion
program should be openly communicated throughout the organization. It is important to share
all the processes and goals that your organization is trying to accomplish with the program.
The biggest failure of employee suggestion programs is allowing suggestions to fall through
the cracks. If this routinely occurs employees will be considerably less energized to make
suggestions. If they do not have the belief the suggestion will be heard why will they make
the effort? This is a guaranteed failure for an employee suggestion program. While it is
important to respond to suggestions in a timely manner, the decision-making team should not
rush their answers. Ultimately employees just want to know what is going on with their
suggestion. This can be done by simply sending an email saying, “I like the idea of your
suggestion, but it is going to take a couple of months to discuss with the rest of the
Having an administrator for the employee suggestion program is crucial. A senior manager must
take reins of the suggestion program. Having your organization’s senior decision makers
advocate the program will encourage your employees to make suggestions and feel like an
important part of the organization’s success. This will increase motivation and employee
Incentives and rewards can be important for staff members making suggestions in the program.
Whatever your organization chooses for rewards and incentives, they must be clearly
established at the start of program implementation. A common example, of how many
organizations reward a suggestion, is if it creates cost savings or revenue increases, the
employee receives a bonus. Often this bonus is a percentage reward of the value. Another idea
is to have a standard reward designated. Other ideas for incentives and rewards are
merchandise with your organization’s logo, gift certificates, lunch with a chosen manager,
or a quarterly award dinner. The quarterly award dinner is used by Richard Branson with his
Virgin companies. Award meeting recognition has been found in studies to be very effective.
Creating rewards and incentives energizes your staff which will end up in more beneficial
Your employee suggestion program should emphasize suggestion’s quality over quantity. The
organization should encourage employees to offer solutions, not just complaints. The thought
behind the suggestion program should be innovation and progress. When an employee suggestion
is implemented your organization may want to publicly recognize the employee who made the
suggestion. It is always good to ask permission of the employee before you publicly
acknowledge their suggestion across the organization, as it may make them uncomfortable.
Making suggestions optionally anonymous can be important, especially if the suggestion is
rejected. If this is not offered employees may be afraid or embarrassed to submit out of the
box ideas. While not having an anonymous option may discourage certain employees not to make
suggestions, it can ultimately encourage employees to publicly stand behind their idea. On
the other hand, there may be specific situations occurring in certain organizations where
having suggestions left anonymously is beneficial.
There are other considerations when implementing an employee suggestion program. Should
managers reviewing suggestions be incentivized as well as those making the suggestions?
Should customers and vendors be included in the suggestion program? Should there be a path
for promotion for employees who make innovative and useful suggestions?
Riley Moore (https://www.linkedin.com/in/rileyrm4tech)
Riley Moore is a fresh face in the world of engagement and innovation. The 24-year-old CEO of RM4Tech, a family owned family
run software company, has used his mix of technical and business influences to bring his creative vision to life.
RM4Tech’s first solution, DirectSuggest, is the affordable and easy to use suggestion box reimagined. Another software
product is scheduled for Q4 of 2018.
His passion to empower individuals to use their creativity and voice to make a
difference in the world is what drives him. Riley has gained a large following from his statistical and articulate insight,
mixed with his unrelenting drive to change the world, gathering a following of over 19k followers on LinkedIn in only eight
months. Riley has been nominated for the 2018 Sacramento Business Journal 40 under 40 and DirectSuggest has been nominated for the
2018 Sacramento Business Journal Innovation Awards.
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